The Importance of Note Taking in Your Gym

2 min read
Jan 3, 2024

I used to work as a group fitness instructor where members would sign up for classes beforehand to secure their spot. Sometimes I would have to fill in for other instructors and work with clients who were new to me. One time, I was leading a HIIT circuit with multiple clients I had never worked with before. At the beginning of class, one of the members hurt his knee and abruptly left. Later on, I found out that he had knee issues that were not communicated to me. 

With proper note-taking and documentation, I would have known to provide him with different modifications and helped him get through the workout with a less likely chance of reaggravating an injury. This would have improved his member experience, but instead, he left frustrated and in pain. Whether it's documenting a client's preferred exercises, existing injuries, or attitude and emotions, these insights enable coaches to create personalized experiences that cater to any unique requirements.

GymStudio Schedule Demo

The ability to take and record notes is a crucial piece of providing the best possible service for your clients. It creates an element of personalization, customization, and care. Coaches will be able to do a better job of tailoring workouts based on specific needs, preferences, and limitations. If you are filling in for another coach and working with clients you don’t normally train, they will feel extra cared for if you are able to provide modifications based on their needs without them saying a word. 

Notes are also useful for setting goals and tracking progress. Understanding a client's fitness goals is essential for creating a targeted and challenging program. Having both short-term and long-term goals documented will keep them in the forefront of the training program. By recording achievements, setbacks, or adjustments made, coaches can assess and celebrate milestones while identifying areas that may require additional attention. This helps foster the client-coach relationship. 

Member notes are extremely useful for communication among staff as they serve as a bridge between sessions. Coaches can use them to follow up on previous discussions, address new concerns, or comment on client attendance and tendencies. They can be helpful for when a member owes money and needs to make a payment. Additionally, they can serve to keep members safe as they may contain information on injuries or medical conditions. Coaches can then modify exercises and make adjustments as needed.

Taking meticulous notes on clients at the gym is an indispensable practice for coaches and personal trainers. It not only enhances the quality of training but also contributes to an enhanced member experience and care.

GymStudio Start Trial